September 18, 2020
The Great East Japan Earthquake and Nuclear Disaster Memorial Museum
1. Basic Policy
The Great East Japan Earthquake and Nuclear Disaster Memorial Museum (hereinafter referred to as "the Museum"), considers the proper handling and protection of personal and corporate information an important social responsibility. In order to fulfil this duty, the Museum will handle the personal and corporate information that it has acquired during its operations appropriately and according to the following policy.
Personal information is defined under the Act on the Protection of Personal Information (hereinafter referred to as the Personal Information Protection Act) as set out in article 2 section 1, and corporate information refers to information relating to existing corporations where a corporation can be identified through the descriptions included in this information (or can be identified through easily comparing this information with other information).
(1) Compliance with laws
The Museum will comply with the rules and regulations it has set for the handling of personal and corporate information, as well as prefectural rules and regulations.
(2) Collection and usage of personal and corporate information
In order to perform its operations effectively, the Museum will collect and use personal and corporate information such as names, addresses, and telephone numbers.
The collection of this information will be conducted by lawful and fair means, and the information will only be used within the scope required for the Museum to operate effectively. (See section 2, “Purposes for Using Personal and Corporate Information.”)
(3) Ensuring the accuracy and security of personal and corporate information
The Museum will take necessary measures to prevent leakage, loss, damage, or unauthorized access, etc., of personal and corporate information, and will manage the information appropriately.
In addition, the Museum will maintain the information it holds so that it is accurate and up to date and will use it only within the scope necessary to achieve its purpose.
(4) Disclosure and provision to third parties
The Museum will not use personal and corporate information internally or disclose and provide it to third parties for purposes outside of its operation’s objectives unless the circumstances below are applicable.
- Complying with laws, etc.
- There is the consent of the concerned person.
- It is essential and urgent in order to protect individual life, health, or assets.
- It is being published, or used in media reports and there is no possibility that the rights and interests of the individual will be wrongfully infringed upon.
- It is being used internally or provided to central or local governments and there is an appropriate reason and no possibility that the rights and interests of the individual will be wrongfully infringed upon.
- The providing of personal and corporate information is essential for the public interest or other special reasons and there is no possibility that the rights and interests of the induvial will be wrongfully infringed upon.
(5) Disclosure and correction of personal and corporate information
If an individual wishes to have their personal or corporate information disclosed, in accordance with the law, the Museum will endeavor to quickly provide the information after verifying the request unless the following circumstances are applicable.
- Disclosing the information infringes upon laws, etc.
- The information requested includes another individual’s personal information (excluding business information of individuals who operate a business) and the disclosure of it may damage this person’s legitimate interests.
- The information concerns corporations and other organizations (excluding central and local governments), or is personal information that includes details on an individual’s business, will harm the rights, competitive position, or other legitimate interests of the corporation, organization or individual.
- The personal information concerns the guidance, selection, examination, or other evaluations and judgements of an individual’s work or business and the disclosure of this information is likely to seriously impede the proper execution of that work or business.
- The personal or corporate information concerns the review, examination, or discussion of matters within or between the Museum and central and local governments and its disclosure may damage the honest exchange of information or the impartiality of decision making, unfairly cause confusion among prefectural residents, or wrongfully benefit or disadvantage a specific individual.
- If the personal and corporate information concerns the duties and operations of the Museum or central or local governments, and the disclosure of it may impede the proper execution of these duties or operations due to their nature.
- A legal representative of a minor requests for the disclosure of this information but the disclosure will harm the legitimate interests of the concerned minor.
- When a request has not been made in accordance with the outlined procedures (see Section 3: Procedures for the Disclosure, Correction, Suspension of Use, or Notification of the Purpose of Use). However, if the personal or corporate information held by the Museum does not accord with the truth, based on the request of the individual the Museum will respond within its necessary operation limits, by taking actions such as correcting or deleting this information.
(6) Maintaining compliance
The Museum will provide training for its staff so that the law and the Museum’s rules for the handling of personal and corporate information are followed.
The Museum will properly manage personal and corporate information through instating a person responsible for its management and carrying out regular audits.
(7) Improving measures
The Museum will modify and improve the above measures as necessary in correspondence with changes in laws. If the Museum changes the above measures or reforms this policy, notification of the changes will be published on our website.
2. Purposes for Using Personal and Corporate Information
The specific purposes in which the Museum uses personal and corporate information are outlined below.
In the operation of the Museum, the information will be used in questionaries, surveys, services and service information, improvement processes, museum development, or the distribution of printed material related to services. It will also be used when engaging in necessary communication when performing these actions, such as in telephone calls, emails, sending documents and other forms of contact. Information that has been gathered where the person concerned cannot be identified, (or information that the individual has agreed to the use of) may be published, printed or distributed. Information may also be used within the necessary scope under circumstances such as when required by law, or in policy making related to the promotion of the Fukushima Innovation Coast Framework or other related duties.
If an individual does not require information provided by the Museum relating to services, etc., the Museum will cease providing this information based on their request.
“Services” refers to our activities and various services that contribute to the promotion of the Fukushima Innovation Coast Frame Work.
3. Procedures for the Disclosure, Correction, Suspension of Use, or Notification of the Purpose of Use.
(1) The disclosure of personal and corporate information
The person concerned can request for their personal or corporate information to be disclosed. In this event, the Museum will determine whether the information can be disclosed and notify the concerned person within 15 days from receiving the disclosure request. However, there is the possibility that this timeframe may be extended if the Museum encounters difficulty in its operations or there is another valid reason.
In the disclosure of this information, the Museum will act in accordance with the requirements specified in article 2 , section 7 of the Protection of Personal Information Act, Retained Information.
(2) Corrections, additions to, and deletion of personal and corporate information
When the person concerned believes that the disclosed personal and corporate information is not in accord with the truth, they can request that the Museum corrects, adds to, or deletes this information (these actions will be hereinafter referred to as “corrections, etc.”).In this event, the Museum will provide corrections, etc., within the necessary scope of its operations.
In addition, the museum will inform the person who requested the corrections, etc., as to whether they were carried out, and if not, they will inform them of the reason why.
(3) Suspension of use or deletion of personal and corporate information
If the concerned person believes that the Museum has collected or used their personal or corporate information unlawfully, they can request that its use may be suspended or that the information is deleted. In this event, the Museum will perform necessary investigations and when the infringement is confirmed they will suspend or delete the information in accordance with the law.
In addition, the museum will inform the person who requested the suspension or deletion of the information as to whether the action has been performed, and if it has not, they will inform them of the reason why.
(4) Notification of the purpose for using personal or corporate information
If the concerned person wishes to be notified of the purpose for the use of their personal or corporate information, they can request that the Museum inform them. In this event, the Museum will endeavor to quickly provide this notification in accordance with laws and regulations.
However, when notifying the concerned person, the Museum will act in accordance with the requirements set out in article 2 , section 7 of the Protection of Personal Information Act, Retained Information.